HR Assistant-Jacksonville Florida

POSITION SUMMARY:

The Human Resources Administrative Assistant (HRAS) will be responsible for:

• Data entry of payroll records and timekeeping records.
• Maintains and/or creates administrative and personnel files or record keeping
  systems, to include sorting, labeling, filing, and retrieving documents, or other
  materials.
• Provides clerical/administrative support to the HR Team or other departments as
  needed; duties to include but not limited to: photocopying, faxing, mailing, and
  filing.
• May maintains calendars, schedules and coordinate appointments as needed.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.
• Reviews outgoing correspondence; edits written material for accuracy, format, and arrangement of material.
• Records and/or transcribes minutes of meetings, hearings, dictation, dialogue,
  etc., and produces document in draft or final format in the absence of the HR Assistant.
• Prepare and/or process documents for filing or data entry; will review for accuracy and completeness; update information and/or evaluate against policy.
• May compile and prepares daily, weekly, or monthly reports as needed
• Interacts with staff to define, prioritize and assist with the execution of multiple tasks and activities required to meet deadlines.
• Prepare correspondence independently or from oral instruction.
• Performs special projects and other duties as assigned.

REQUIREMENTS FOR POSITION:

Administrative skills which must include excellent verbal and written
communication skills.

Interpersonal/human relations skills.

Attention to detail, organizational, analytic, and problem-solving skills.
Ability to maintain high level of confidentiality.

Responsive to staff needs, including professionalism, respect and consideration of others.

Demonstrates flexibility and the ability to quickly adapt to change in the work
environment.

Demonstrates accuracy and thoroughness and monitors work to ensure quality.

Takes personal responsibility for own actions, keeping commitments and asking for and offering help when needed.

Ability to operate computer, calculator, copy machine, telephone, and other
office equipment with dexterity and in a safe and efficient manner.

Ability to routinely lift/carry office supplies and printed materials weighing up to 25 pounds. 

Perform highly responsible and complex administrative and clerical work
independently and accomplish administrative detail work with minimal instruction or in accordance with established procedures.

Understand and carry out complex oral and written instructions which may
include adverse material of a sensitive nature.

Bi-lingual Spanish preferred, but not required.

QUALIFICATIONS:

High School Diploma; Bachelor’s Degree preferred, but not required.

A high proficiency with Microsoft Office Programs and the ability to type 50+
wpm is required.

A minimum of 4 years of Clerical/Administrative experience and/or education is mandatory.

Successful applicants must pass a criminal background check and drug screen upon hire.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms and talk or hear.

The employee is frequently required to use hands to finger, handle or feel; frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds.

The employee is regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:
Work environment is moderately quiet. Employee must be able to handle strenuous customer deadlines and be flexible and available to interact with employees at all levels.

BENEFITS:

• Competitive salary and bonuses
• Medical, dental and vision plans
• Life insurance
• 401(k) plan with company match
• Flexible spending program
• Anniversary rewards
• Discounts on brand name apparel
• Diverse, laid-back atmosphere
• Flexible schedules
• Monthly employee events
  
   

If you are a service oriented person who would enjoy working for a company that provides a dynamic, family-oriented environment, this is the perfect opportunity for you! There aren't many other companies out there like us, so don't miss out, apply today, and learn what over 3,000 employees have come to know as "The SanMar Difference!"

SanMar provides opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status.