- 1300 Riverplace Boulevard, Jacksonville, FL, USA
- Mar 13, 2023
Contracts Compliance Specialists-Jacksonville Florida
Job Summary:
Specialized work involved in the provision of a wide range of contract and compliance functions within the Contracts department. Assists with daily functions to include, but is not limited to: procurement, drafting and editing contract provisions, tracking contracts, compiling reports, reviewing invoices, monitoring contract compliance, and document control.
Essential Duties:
- Develops and reviews standard contract documents, terms and conditions, which allows for open and fair competition and are in compliance with state and federal laws, and contract policies and procedures
- Ensures contracts are in compliance with state, federal, and contract guidelines through quarterly, annual, and other on-site visits utilizing appropriate monitoring tools; including conducting annual risk assessments to ensure appropriate level of monitoring
- Provides training and technical assistance to our internal and external customers as required
- Establishes and maintains relationships with subcontracted providers and vendors regarding performance
- Requests corrective action plans if necessary based upon monitoring results
- Participates in decision-making processes to improve office environment through team discussions
- Performs desk audits of contract documents such as invoices, or other business documents to ensure accuracy
- Performs other duties as assigned
Contribution and Impact:
Establish strong working relationships within the organization and with existing providers, ensure that all providers meet established contractual obligations.
Strategic Value:
Ensure that appropriate services are available to meet the needs of children within legal mandates and with agency policies and procedures.
Qualifications
Minimum Requirements
Education: Bachelors degree from an accredited college or university.
Experience: Two or more years of contract experience required. Proven combination of education and experience which demonstrates the ability to lead, manage, enhance, and promote the assigned programs of the agency. Experience in child welfare preferred.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to:
- Establish and maintain liaison with other agencies
- Plan, organize and coordinate work assignments
- Communicate effectively with staff
- Establish and maintain effective working relationships with others
- Read and interpret documents such as contracts, manuals, journals, and financial reports
- Write reports and correspondence
- Speak effectively before small and large groups
- Calculate figures, amounts, and percentages
- Solve practical problems and deal with a variety of concrete variables with a minimum of direction
- Interpret a variety of instructions furnished in written and oral form
- Complete paperwork, computer tasks, and drive to locations within greater Duval and Nassau Counties
- Understand terms and conditions of the departments child welfare lead agency contracts to determine compliance with administrative or programmatic requirements
- Understand child welfare and related services
Knowledge of:
- General contract administration functions
- Procurement methods and practices
- State and federal contracting requirements
- Methods of compiling, organizing and analyzing data
Skills:
- Excellent analytical and problem solving skills. Organized and detail oriented. Computer proficiency needed.
Other Requirements:
- Clear a Level II background screening.
- Clear a reference check (professional and personal).
- Clear a local background check from the county in which you reside.
- Clear a substance abuse screen.
- Provide a copy of all degrees prior to your first day of employment.
- Clear a Motor Vehicles Records check and must be insurable under companys automobile policy.
- Provide proof of, and maintain a minimum personal auto liability insurance level $100,000/$300,000 if uninsurable by the agency's policy.
- Provide a copy of all certifications and degrees prior to your first day of employment.
- Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).
Licensure, Certification, and/or Registration: Valid Florida drivers license.
For Jacksonville to be an economically, culturally, and socially vibrant city for everyone, we must do all that we can to ensure that our children are able to reach their full potential. We have a shared responsibility to build the health and well-being of our next generation and secure a better future for our city. Healthy, nurturing, and supportive environments and experiences in childhood lay a stable foundation for lifelong health and development.
Our Mission, Vision and Values
Our mission is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit.
Our vision is that children grow up connected to their own families, supported by families and embraced by the community; that children have the opportunity to achieve in school and to learn to be productive citizens; and that citizens of Duval and Nassau counties, organizations and agencies recognize that child protection is a community responsibility and represents the best interests of all county residents.
Case Management Organizations
As the lead agency in Northeast Florida, FSS is responsible for administering, outsourcing and managing its services to the community, both directly and indirectly, in partnership with other local case management organizations (CMOs).
We collaborate with Daniel Kids, Jewish Family & Community Services and the National Youth Advocate Program to provide services that impact hundreds of at-risk children and their families every day. Our Nassau service center provides direct services to children and families in Fernandina Beach, Amelia Island, Hilliard, Callahan, Yulee, Bryceville and surrounding areas.
Together, we provide a comprehensive system of care to keep children safely in their homes. We mobilize to stabilize families without the need of intrusive and costly interventions.