Job Summary

Under the supervision of the Accounting Manager-Programs, the Finance Specialist will perform duties related to timely and accurate payments made to the Agencys foster and adoptive parents and for the purchase of services to support children and young adults in care. Data input and analysis using multiple systems and the ability to perform in a highly-functioning team environment will help ensure success in the role. Confidentiality, organization and accuracy are critical qualifications for the position, in addition to customer relations skills, reliability and the ability to communicate clearly and succinctly.

Job Duties

Process payment data from Florida's Child Welfare system, Florida Safe Families Network (FSFN), and Purchase of Service (POS) system accurately and timely. Research, document and resolve payment issues as needed.

Enter invoices (i.e. School Clothing Allowance) and credit memos in the accounting system (Great Plains).

Set-up and verify direct deposit information, provider information and perform adoption subsidy verifications

Provide customer service support, internally and externally, to resolve placement and other payment issues for our clients. Productively work with other departments, offices and vendors to address and resolve open items

Perform other duties as assigned

Decision Making Authority

Provide two examples of the most common decisions made independently by this position on a regular basis without following prescribed procedures:

1. Confirm data correctness and completeness across the different financial and record-keeping systems to ensure accurate payments on behalf of children, to families and to other vendors.
2. Ensure the Agencys expenses are approved, paid timely and accurately and captured properly in accounting records.

Contribution and Impact

Ensures the Agency's payments to the various constituents it serves are accurate, timely and that any issues are resolved in a timely manner.

Strategic Value

Assists with taking care of children and families through accurate, timely and properly accounted for financial compensation.

Minimum Qualification

A degree in Accounting or Finance is not essential but will be beneficial in this position.

At least two years accounting or finance experience and demonstrated understanding of accounting procedures and internal controls, especially as it relates to cash disbursements. Experience in child welfare, social services or non-profit industry is a plus.

Valid drivers license

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to:

• Utilize multiple systems to track and compensate payees timely and accurately
• Review and analyze documentation for completeness and then input various data components into payment and record-keeping systems
• Collaborate with team members, both vertically and horizontally, to accomplish team and organizational goals
• Organize, analyze and reconcile financial data to identify trends and inconsistencies
• Demonstrate critical thinking skills by assessing a situation and making appropriate recommendations

Skills:

• Experience using accounting software package; Great Plains a plus
• Knowledge of the States Child Welfare system also a plus
• Leverage Microsoft Office tools, especially Excel
• Understand general accounting principles, practices and controls
• Strong written and verbal communication and ability to document processes and controls
• Strong organizational and time management skills

Other Requirements

• Clear a Level II background screening.
• Clear a reference check (professional and personal).
• Clear a local background check from the County in which you reside.
• Clear a substance abuse screen.
• Provide a copy of all degrees prior to your first day of employment.
• Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).